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Termination Letter (Drafting)

The Termination Letter is your written record to help you protect if any questions or legal issues arise regarding the termination. Termination letter is also called a "letter of separation," "a notice of termination of employment" or "contract termination letter."Termination letter clarifies the reasons to terminate employee. Sometimes termination is beyond control of the employer. 

Sometimes employment terminations are necessary part of business. Create an Employee Termination Letter to explain why you're ending an individual's employment, and outline other details about the termination. The Termination Letter is your written record to protect you if any questions or legal issues arise regarding the termination. Termination Letter clarify the reason to terminate employee. Sometimes termination becomes necessary and beyond the control of the employer. In case of dispute regarding the termination of employment, termination letter clarifies the reason of the termination

 

BASIC INFORMATION

 

The Termination Letter is your written record to help you protect if any questions or legal issues arise regarding the termination. Termination letter is also called a "letter of separation," "a notice of termination of employment" or "contract termination letter."

 

FEATURES TERMINATION LETTER

 

1. REASON FOR TERMINATION: Termination letter clarifies the reasons to terminate employee. Sometimes termination is beyond control of the employer. In case of dispute regarding the termination of employment, termination letter clarifies the reasonof the termination.

 

2. DATE OF TERMINATION: Along with the reasons, Termination letter must clearly state the date of termination from which the official relation of employer and employees comes to an end

 

3. COMPENSATION AND BENEFITS:  Termination letter must clearly state how the termination is going to effect on the terminated employees’ compensation and benefits. It must clearly state the all the entitlements the employee is getting as well as foregoing by the reason of termination.

 

4. PROPERTY OF COMPANY: Many companies provide laptop, car and other facilities to their employees. In case of termination of the employment, termination letter also provide a clause property which explains the manner and procedure which the employee need to followwhile returning the company’s property.

Documents


Passport Photo

Passport photo of all parties.


PAN Card

PAN card of all parties.


Aadhar Card

Aadhar card of all parties.


Utility Bill

Utility bill of Electricity or Telephone.


Address Proof

Valid Address Proof of all the parties.


Licence

Valid Driving Licence of all the parties.


Terms and Conditions

Terms and Conditions between the parties.


Other Documents

Other documents will be intimated through e-mail.

FAQ

A termination letter is a formal notice letting an employee know they are being dismissed from their current job. This letter details the reasons for the involuntary turnover, lists the next steps for the employee to take and explains any benefits or compensation they will receive.

It's hard to imagine that situation. If you've got a letter of termination of an employee that just supplies the basic info, and sticks to facts, there's really no reason not to use it. Our termination letter example should be right in all situations. If there is any worry, leave off the reason for termination from the firing email template.

It is required by state or local law. You believe the employee is ineligible for unemployment. You want a record of the termination in case of a lawsuit. The termination needs to be made clear to the employee. You want to provide information on the employee's next steps. You want to pass along information about owed compensation and benefits.

The date the termination is effective from. The reason(s) for termination. An explanation of their compensation (if any) and what will happen to their benefits. A list of company property to be returned (if any). A reminder of the agreements the employee has signed (if applicable). The contact details of an HR representative.

You can discuss the termination with the employee, but it is best to have a written notification.

Instead, employers give a false reason, such as bad performance or misconduct. Therefore, to prove wrongful termination, you generally must show that the employer's stated reason is false and that the real reason is an illegal one.

At-will employment is a term used to describe the relationship between an employee and an employer in which either party may terminate the employment agreement for any reason and without warning, so long as the reason is not discriminatory in nature.

Termination letters are important because they can help maintain a good reputation for your company, show professionalism and provide a record of events for legal reasons, though most employers are not required to provide one.